Date:
Attendance
Board Members
Present: Jim
McCann,
Excused: Scott Webber
Quorum Present:
Yes
Others Present
Holishor Members Present 10
Glenn Dalton and Kellie Crider from Holishor Office
Proceedings
Meeting called to order at
Pledge of Allegiance Recited
Minutes of
Action: David
Decker motions to approve, Don Austin seconds
Motion carries
Bills & Salaries
Action: Gary
Kluckman motions to approve, David Decker seconds
Motion Carries
Profit Loss Budget
Discussion
Transfers of Property
Action: Gary
Kluckman motions to approve, Don Austin seconds
Motion Carries
Manager’s Report
Given by Glenn Dalton
Security Report
Given by Glenn Dalton
Correspondence
Read by Joe Nicoloff
Crystal Goodwin Ballroom Rental Waiver of Fees
Action: Don
Austin motions to waive the rental fees, Jason Hicks seconds
Motion Carries
Finance Committee
Given by David Decker
Action: David
Decker motions to raise the fee for lien filing to $75 from $50 per every lien
filing starting
Conversation Ensues
Voting to commence at the
Interest Rates on Dues & Assessments
We currently charge a late
fee of 1.5% a month on accounts. There has been discussion about if it was
appropriate, if it should be more or if we should go to a flat fee. There was
not clear recommendation from the Finance Committee but they wanted to get the
boards input on it and if they would be interested in changing that.
Conversation Ensues
To be discussed further.
Old Business
Covenant Voting
Voted by Membership: 348
Voted by Proxy: 187 (Includes
Holishor Votes)
Total Votes: 535
Jim McCann: If you have not
voted please vote, as you can see we are getting votes in very slowly. A lot of
people have called the office and have lost their ballots or have thrown them
away. We are going to start using alternative methods to getting ballots.
New Building Rule Non Compliance
Presented by Jason Hicks
Non-Compliance of Building Rules Permit Process By Jason Hicks
A member found to be
in violation of the HSBAR permit approval process will be required to
retroactively complete and submit the appropriate permit and pay the associated
fee. Failing to obtain a permit
constitutes violation of the permit process.
Upon approval of the permit, all current stipulations indicated in the
rules or contingency for permit approval will apply, but the dollar amount
normally refunded upon completion of the project will be forfeited as a
fine. Violations of HSBAR rules or
permit stipulations may result in additional fines or suspension of the right to
use Association facilities.
Pre-existing
structures that are not compliant with current HSBAR rules are required to
obtain an HSBAR inspection for consideration of retroactive permit or
variance. Determination of such will be
based on type of structure, longevity, condition, safety considerations, and
any other pertinent information.
Variances granted to pre-existing structures will be kept on file with
the Association. Variances are not valid
for alterations, repairs or replacement structures unless otherwise stated in
the variance documentation.
PROPOSED RULE FROM BUILDING COMMITTEE
NON-COMPLIANCE OF PERMIT PROCESS
A member not in possession
of or in violation of our permit approval process will be required to complete
the appropriate permit and pay the appropriate fee; however, the amount
normally refunded will be forfeited as a fine. Upon approval of a permit all
current stipulations indicated in the rules will apply and violations shall be
just cause for monetary fines as well as the suspension of a member’s right to
use Association facilities. Warning letters may be issued by the Holishor
Association prior to any monetary fine or suspension of a member’s right to use
Association facilities.
Gerry Theodor 1346: I don’t have a problem with either, but with the second one I am
concerned the last paragraph where dealing with existing structures, though I
support it I know what kind of problems it brings and if it passes the only
thing my committee would ask for is what would the guidelines be on how to do
this?
David Decker: You would
follow the same rules as now, if it doesn’t meet the requirements they would
submit a variance and send it to the board.
Conversation Ensues
Rich Hertel 679: Is there a written approved process that takes a written violation,
*???* if I heard correctly, it said pre-existing structures that are not
compliant? Who is making that determination? It almost sounds like they are
guilty before there is a process, is there anything documented?
Glenn Dalton: That would be the
Building Rules.
Rich Hertel 679: So they specify how
a potential violation goes into an actual violation?
Glenn Dalton: Yes they do. The first
thing we do is pull the file and do a history search to see if it was approved
to be built like that, and see if there is a file showing what the rules were
when it was built.
Conversation Ensues
Action: Joe
Nicoloff motions to consider the rule written by the rules committee to go
forward with, David Decker seconds.
Motion Carries
I am not
putting in the minutes that Gerry said he was not speaking at the next meeting.
Conversation Ensues
Boat Lift Rule
Only the last 2 paragraphs were read.
All lift installations require a HSBARC building permit. The request for permit must include a
dimensioned drawing of location, showing all property lines, setbacks and the
location of the lift on the lot along with the lift dimensions, anchoring
methods and description of flotation materials if required.
Lifts removed for maintenance or winter storage do not
require a subsequent permit, provided the following stipulations are met.
·
The same lift is used, and
·
The lift is placed to the same requirements of the
original approved permit or it is properly installed without a
permit prior to the passage of this rule, and meets all of the requirements
specified in the Holishor Association Building & Architectural
Requirements.
Conversation Ensues
Currently we do not have a
rule for Boat Lifts, it has been suggested that we need to take an inventory of
all current docks and lifts on the lake.
John Pretti 393: Currently there isn’t a rule for boat lifts, what is the reasoning for
creating one now?
David Decker:
The idea is to control the installation so that they follow the rules.
Jim McCann:
There is a rule for installing one, but since we don’t have a permit for it we
can’t regulate it.
*I can’t understand John*
Gerry Theodore: The current rules state that it has to be within the confines of the
dock, this just clarifies that it needs to have a permit.
Conversation Ensues
Action:
Jason Hicks motions to approve the boat lift rule as proposed, Gary Kluckman
seconds.
For: 2
Against: 3
Motion Fails
Building Committee Permit Costs
Conversation Ensues
Action: Gary
Kluckman motions to table this until the next meeting, fails due to lack of
second.
Conversation Ensues
Action: David
Decker motions to approve the building permit cost changes as amended, *I
didn’t catch who seconded*
Motion Carries
New Business
Write Off 1419 Biscay
Action:
David Decker motions to write off the balance of $2303.02, Don Austin seconds
Motion Carries
Write Off 1781 Captians
Action:
David Decker motions to write off the balance of $2434.00, Don Austin Seconds
Motion Carries
Going back to the Building Fee
Action: David
Decker motions to file the changes to the fee structure and the culvert rule
according to the recently passed bylaws, Don Austin seconds.
Motion Carries
Open Floor
Bob Wheeler 1934: I have been a member for 45 years and I am here to represent the people
that live in the other sub division. We have 2 of them here, if you drive
through gate G you don’t know if you are going through Sherwood Forrest or
Poverty Hollow. I have some pictures to show you. They cut the grass at the
main entrance once a week, we can’t get the brush cut on the side of the road
once a year. I would like for you to drive over there. There is a guard rail
there at a very sharp curve, that until the brush dies you can’t see it. I
contacted the office 4 times personally to get something done. Nothing happened.
This spring I caught Jim Perotti having lunch and he tried to do something with
it. That intersection there, the corner, is a blind corner. The School Busses
and Trucks will cut short if they can’t see you. All I am asking for is a brush
cut. If you go up farther, near the stop sign, the brush was around the stop
sign, a member fixed it. It’s totally unacceptable.
Gary Kluckman:
I agree with him, I drive that route every day. We need to put some extra time
and some priority into that area.
Conversation Ensues
Rich Hertel 679:
I would like to ask a request, I have been coming to every meeting since last
April and it seems like if you want to say anything in open floor, it can be as
much as 2 hours, there are a lot of items that you discuss that are important,
but it may not be important to the people out here in the audience. Is there
any way it can be discussed about changing the format of the meeting so that
like this Gentleman that just spoke here wouldn’t have had to wait 2.5 hours to
speak for 5min?
David Decker:
Everything we address here is important to every member of the Assocaition. The
fact that someone wants to make a comment about something dosen’t make it more
important. We are up here every meeting and we are at a lot of committee
meetings and I think your comment is completely unfair. We have things we have
to get through, the issue that he brought up, he could easily send an email or
letter to the office that would get included into our packets which will be
part of the correspondence and will be included later. But if you want to speak
in open forum, you are going to be stuck till the end of the meeting. And I
will tell you, even according to the rules, we can make everyone submit a
request to be in our packet, open floor is a courtesy to the members.
Rich Hertel 679:
I respect that but as a member I am just trying to get other people to comes to
the meetings and that is the number 1 complaint, I am just the messenger.
Conversation Ensues
Joe Roth 1030:
I want to defend the board here a bit, I think that this meeting is about the
board, they honor us by even letting us here, and I may be wrong, but they
break some of the rules here by letting there be a discussion until we go to
open floor? Is that correct?
David Decker: I believe that open
floor is allowed but the board should be allowed to make all their comments before
they allow members to talk.
John Pretti 393:
I have been reading the recent edition of the Times and I have some concerns
and questions about potential rule changes on wake boats and wake boarding, I
would like to get a clarification on that? Where does it stand?
Jim McCann:
Currently the boating committee, tonight as a matter of fact, sent a
recommendation to the board, which we have not yet seen, about any changes or
modifications they felt nessicary for the board to consider. They were
submitted right before the meeting and the board will be looking at those
before the next meeting.
John Pretti 393: Is this something that would have to be voted on by the membership?
Jim McCann:
The bylaws stipulate that the membership has given the board permission to
change rules. It doesn’t necessarily have to go to the membership because it is
a rule and not a bylaw.
Conversation Ensues
I am not putting Jim and John arguing in the minutes, John Pretti was
also very incorrect about the board banning boats and I didn’t think we would
want that in to prevent further confusion on the membership.
Darren Onwiler 301: Just a question concerning wakeboard boats, the proposed length limits
that Scott Recommended, that the boats actual length is over what the state stays,
its actually 22ft 1in, then IL classifies that as a 22ft boat. I hear that the
association is going to measure boats, is does that mean that a boat that was
previously allowed will no longer be allowed?
Jim McCann:
I am not going to put words in Scotts Mouth but my interpretation of what Scott
meant was legal as dictated by the state of IL. If the State of
Darren Onwiler 301: I agree with
you. Furthermore the second half was boats using any type of wake ballast or
wake plate, would that only apply to new boats?
David Decker:
It is hard for us to say what we will end up with. We just don’t know what is
going to be proposed, there will be a lot of conversation on this. We are
trying NOT to single anyone out, we are trying to figure out how to help a
situation. It was Rich who suggested adding the term legal limit to the
wording. Someone made a motion to do it and no one seconded it. As far as the
ballast stuff was someone presented how to police it, even if it was illiegal,
we can’t even determine what excessive wake is. We are not trying to crucify
you, I don’t mean to yell and I apologies for that, we just don’t know where
its going to end up.
Darren Onwiler 301: I appreciate that and I understand, just understand that Mr. Pretti
and I are passionate about our wakeboarding and its fun with out family, it
just makes us upset that it could possibly be taken away. But you can
appreciate our side of it as well, we care about it considerably.
David Decker:
We appreciate your feedback.
Conversation Ensues
Rich Hertel 697: I would like to clarify something for the record, the State of
John was not at the Mic and further conversation will be omitted, I am
not going to type out the arguments.
Conversation Ensues
David Decker motions to adjourn Don Austin seconds
Meeting Adjourns at Way to late.