††††††††††† Present: Scott
Webber, Jim McCann, Don Austin, David Decker, Joe Nicoloff
††††††††††††††††††††††† † Gary
Kluckman, Ray Garber
††††††††††† Quorum Present:
††††††††††† Holishor Members Present
††††††††††† Glenn Dalton and Brittaney Wilson from Holishor Office
Meeting called to order at
Pledge of Allegiance Recited
Minutes of July 13, 2011
Action:David Decker motions to approve, Don Austin seconds.
Transfers of Property
Action: Jim McCann motions to approve, David Decker seconds
Read by Scott
Letter from Frank & Judy Wood 590 Ė Ditching Issue
Frank & Judy Wood 590: Introduce themselves
maintain existing ditches but do not grade new ditches, we do not have the
budget to do so and our only responsibility is the culverts. Recommendation is
to work with the neighbor to cut the ditch themselves.
Boat Lift Rules
New Revisions read by Jim McCann.
Action: To be voted on at the
Glenn Dalton: It is going well, the north basin should be complete
by Friday. Then we are going to look at the culvert on the North East Side, finalizing of some shaping. Right now they are
looking at weather and that will determine if we install riffle #2 or go ahead
and start digging. It is on going but we should be in the guidelines of
Covenant Voting Scott Webber: If you have not voted please do so.
Joe Nicoloff: Total members voting including Proxies is 277, total
received are 476. Proxies alone are 181.
Contract comes to an end in
2012 Nominate Jim McCann to negotiate a new contract.
Jim McCann Accepts.
Boating Committee Proposed Safety Inspection
One time inspection, then $5
per boat sticker to offset the cost.
Jim McCann: Public Safety had this discussion with IDNR and he
informed us at the meeting that doing a 1 time inspection is pretty much
worthless, people take stuff out on a daily basis. It will tell you that day if
the boat is up to spec but it doesnít do a whole lot for it. Also $5 would not
cover the cost of it, and from the financial committee perception, it is not
I donít think we are planning on doing it this year, maybe next year. (Inaudible)
All we are trying to accomplish is making people aware of what they need to
I would recommend getting together a bunch of Volunteers, I know that in the
old days we were at the ramp making sure only members got on the lake. I am not
sure how to do the process but we can fine tune it.
I think itís a crappy idea, I pay my dues, I have my insurance, we have IDNR
out here already checking. I donít see why we need to pay $5 to get in line to
check. There are more and more rules coming out here that I donít like, so you
will see me a lot more. Roger Rawson 1851: I think the
inspections are pretty useless; people take the stuff off their boats. Anyone
over the age of 12 can jump on a boat and use it regardless of knowledge. Maybe
you should make a mandatory class for us all to take to go over the rules. Then
we can get to a point that maybe the state will start looking at requiring a driverís
license course. If you know anyone with any intelligence level can get in a
boat and drive.
Scott Webber: I would say that your comment is not far fetched and
I expect the State to do something like that in the next few years.
Dirt Sales Need Boards Approval to sell the dirt
from the North End of the Property, proposing selling it for $28 a load, for
members that wish to purchase dirt.
into a cost breakdown to see if $28 is enough to cover our costs.
Variance Request, Lot 585 Clover
Conversation Ensues Action:Gary Kluckman motions to approve, David Decker seconds.
For:David Decker, Don
Austin, Joe Nicoloff, Gary
Kluckman and Jason Hicks
Against: Jim McCann
Write Off 523 for $4355.26
Was partially approved at the
last meeting, so the rest needs to be written off, the letter was not signed
for the auditors.
Action:David Decker motions to write off the amount of $4355.26 to over
ride the previous write off, Don Austin
Write Off 605 West View $2074.54
Action: Don Austin motions to approve the write off for $2074.54, Joe Nicoloff seconds.
Taken the portion out of the
building rules that should not have been in there
Member Designee Clarification
Joe Nicoloff: Public Safety wants clarification on a Member
Designee and a guest. We have 2 rules, the guest identification that anyone on
association property without a member needs a guest past, then under the
designee rule you can have up to 10 individuals that can use the members water
craft, do they need a guest pass also? 1 only a guest in possession of a pass
can use all of association amenities. 2. People Operating a boat without the
member needs a guest pass, 3. Only the person that possesses a guest pass can
be on a boat that the designee is operating, the designee cannot operate other
association amenities without a guest pass or member present. If you read
through the rules where the guest Identification, unless you are with a member,
has to have a guest pass. The Member Designee only allows them to use the water
craft. Public Safety needs a direction on how to enforce these rules.
Scott Webber: I would say that would be my interpretation.
David Decker: So if you read the member designee paragraph, it
states that they act on the members behalf for use of their water craft. And
according to this interpretation if I am having a party and one of my guests is
a designee and they want to take someone out to ski or for a boat ride, they
canít do that unless I am in the boat. Joe Nicoloff: unless they have a guest pass.
David Decker: I am limited to 2 passes?
Joe Nicoloff: Correct.
Jeannie Votruba 493: I have been out here since 79í I was on these
committees, this has been an ongoing thing, if you have a bunch of people
coming to your house, as long as a member of your family resides in your home
and is with your guests then can go down to the beach and that is the same as
within a boat, I donít know why you are pulling this thing apart, it is up to
the membership and that family member to be with their guests.
David Decker: that is not the way most of the membership follows
it or understands it. I know a lot of people whos sons are member designees and
when the member is out of town their kids come and take the boat out that is
Well I told my kids that when they move out they are no longer members.
Jim McCann: That is why they wrote this rule, that was the
original intent to the rule, what David said. Conversation Ensues
Action: David Decker motions that we follow the original intent of the
Designee Bylaw, Jim
Joe Nicoloff: So the interpretation is that the member designee can
use the boat and the water like a member, and can bring guests? Jim McCann: as long as the member is in good standing.
Against: Joe Nicoloff, Don
For: David Decker, Jim
McCann, Jason Hicks, Gary
Finance Committee Update
David Decker: Thanks to Ray Garber & Staff for the review. We
met last Monday and according to the review we are currently $56,000 in the
Scott Webber: The Reason? David Decker: Primary items are meeting the budget with
Assessments, Dues, Closings, and Initiation Fees on the income side. As far as
expense side we are behind on Culverts, Storm Water Repair, fuels, and property
insurance is $9000 and employee insurance. We are saving money from not running
the dredge. Recommendation to make it up is to reduce the amount of money on
roads and skip this years stocking of the lake. That equates to not quite the
full amount. Conversation Ensues
Scott Webber: From the Roads perspective we normally donít do roads
till August & September, when is the next meeting to see where we are?
David Decker: The Third Monday in August, there are a couple Items
that are potential past due, another that may close soon, those alone are about
$11,000 so there are several things that may turn this around for the good.
Scott Webber: We need to get on contacting the neighbors of lots we
have for sale to see if they would be interested in them. Conversation Ensues
Rich Hertel 679: Thank the board for letting Rocky read the letter last meeting. It
took a lot of thought and research for that. I have a question, a month ago the
board was provided information on 2 boats that were out of our size limit on
the lake. You were given all the information on it and I would like to inquire
about the status on it? Scott Webber: A motion was made last meeting to measure boats and
it was shot down.
Even if you know that it exceeds the limit? Scott Webber; If it is exceeding and public safety is out there
viewing it, what is exceeding? Rich Hertel: One is 22í3Ē and 22í6Ē.
Scott Webber: so your recommended changes, last meeting in your
letter was to change the terminology to legal? Rich Hertel: Yes to say that the
legal limit is what the manufacturer says it is.
Scott Webber: We made the determination that we will not be
measuring boats, we donít have the time or the money.
With all due respect you donít have to measure the boats, because you can get
the proof that the boat exceeds the limit.
Jim McCann: The length in there, does that meet the rules that we
have to measure a boat, our rules stipulate that when we measure the 22ft it
goes from point A-B.
Yes, from fiberglass to Fiberglass according to our rules it exceeds. Scott Webber: What does it say on the title? Rich Hertel: that is the issue, I
brought up a couple weeks ago, there is rounding going on in the state and we
need to take this into consideration. Jim McCann: So when I go out and buy a boat and the title says
22ft and I spent $70,000, and it gets out here and says 22í3Ē you wonít allow
me to use it on my lake? Rich Hertel: First off you wonít
look at the title, you are gonna ask, and they will tell you. My Boat is
registered as a 16í7Ē but its titled at 17ft. For some reason IL dosenít put
the exact size on the title. The question is, I understand your point, but like
you stated if we know there is an issue and its out for compliance what are we
going to do about it? We know these are out of compliance. Jim McCann: I donít know that for a fact. Rich Hertel: You can go to the
internet and check it, but if you are going to allow it I want it on Record. Scott Webber: We would not just go after 2 boats we would go after
every boat on the lake. I wonít know they exceed till we measure every single
boat. Rich Hertel: Let me tell you how
Lake St. Louis does it, every boat that comes in that is within 12inches is
measured, and its only 1 time. At first they had a run on measuring, they
measure 10-15 boats a year, itís a clear process and everyone understands from
day 1, if it exceeds they† are not
allowed. I think a boat that comes in that is 21-22 feet, you can measure them.
Scott Webber: I think, right now we could make an emergency motion
to include the term legal in the measurement of the boat rule to make this go
Are you saying you are going to permit boats over 22ft on the lake? Scott Webber: I want boats that are legally 22ft by the state of Illinois, and pontoons that are 28ft in the State of Illinois.
Don Austin Motions to
adjourn, Jason Hicks Seconds