Date: 7-27-11

Attendance

Board Members

Present: Scott Webber, Jim McCann, Don Austin, David Decker, Joe Nicoloff

Gary Kluckman, Ray Garber

Quorum Present: Yes

Others Present

Holishor Members Present

Glenn Dalton and Brittaney Wilson from Holishor Office

Proceedings

Meeting called to order at 7:30 PM

Pledge of Allegiance Recited

Minutes of July 13, 2011

Action: David Decker motions to approve, Don Austin seconds.

Conversation Ensues

Motion carries

Transfers of Property

Action: Jim McCann motions to approve, David Decker seconds

Motion Carries

Correspondence

Read by Scott Webber

Letter from Frank & Judy Wood 590 – Ditching Issue

Frank & Judy Wood 590: Introduce themselves

Conversation Ensues

Action: We maintain existing ditches but do not grade new ditches, we do not have the budget to do so and our only responsibility is the culverts. Recommendation is to work with the neighbor to cut the ditch themselves.

Old Business

Boat Lift Rules

New Revisions read by Jim McCann.

Action: To be voted on at the next meeting.

319 Project

Glenn Dalton: It is going well, the north basin should be complete by Friday. Then we are going to look at the culvert on the North East Side, finalizing of some shaping. Right now they are looking at weather and that will determine if we install riffle #2 or go ahead and start digging. It is on going but we should be in the guidelines of completion.

Covenant Voting
Scott Webber: If you have not voted please do so.

Joe Nicoloff: Total members voting including Proxies is 277, total received are 476. Proxies alone are 181.

Madison Communication Project

Contract comes to an end in 2012 Nominate Jim McCann to negotiate a new contract.

Jim McCann Accepts.

Boating Committee Proposed Safety Inspection

One time inspection, then $5 per boat sticker to offset the cost.

Jim McCann: Public Safety had this discussion with IDNR and he informed us at the meeting that doing a 1 time inspection is pretty much worthless, people take stuff out on a daily basis. It will tell you that day if the boat is up to spec but it doesn’t do a whole lot for it. Also $5 would not cover the cost of it, and from the financial committee perception, it is not worth it.

Ray Garber: I don’t think we are planning on doing it this year, maybe next year. (Inaudible) All we are trying to accomplish is making people aware of what they need to have.

Conversation Ensues

Rich Hertel: I would recommend getting together a bunch of Volunteers, I know that in the old days we were at the ramp making sure only members got on the lake. I am not sure how to do the process but we can fine tune it.

Rob Dawson: I think it’s a crappy idea, I pay my dues, I have my insurance, we have IDNR out here already checking. I don’t see why we need to pay $5 to get in line to check. There are more and more rules coming out here that I don’t like, so you will see me a lot more.
Roger Rawson 1851: I think the inspections are pretty useless; people take the stuff off their boats. Anyone over the age of 12 can jump on a boat and use it regardless of knowledge. Maybe you should make a mandatory class for us all to take to go over the rules. Then we can get to a point that maybe the state will start looking at requiring a driver’s license course. If you know anyone with any intelligence level can get in a boat and drive.

Scott Webber: I would say that your comment is not far fetched and I expect the State to do something like that in the next few years.

Conversation Ensues

New Business

Dirt Sales
Need Boards Approval to sell the dirt from the North End of the Property, proposing selling it for $28 a load, for members that wish to purchase dirt.

Conversation Ensues

Action: Look into a cost breakdown to see if $28 is enough to cover our costs.

Variance Request, Lot 585 Clover – Pool

Conversation Ensues
Action: Gary Kluckman motions to approve, David Decker seconds.

For: David Decker, Don Austin, Joe Nicoloff, Gary Kluckman and Jason Hicks

Against: Jim McCann

Motion Carries

Write Off 523 for $4355.26

Was partially approved at the last meeting, so the rest needs to be written off, the letter was not signed for the auditors.

Action: David Decker motions to write off the amount of $4355.26 to over ride the previous write off, Don Austin seconds.

Motion Carries

Write Off 605 West View $2074.54

Action: Don Austin motions to approve the write off for $2074.54, Joe Nicoloff seconds.

Motion Carries

Building Rules

Taken the portion out of the building rules that should not have been in there

Member Designee Clarification

Joe Nicoloff: Public Safety wants clarification on a Member Designee and a guest. We have 2 rules, the guest identification that anyone on association property without a member needs a guest past, then under the designee rule you can have up to 10 individuals that can use the members water craft, do they need a guest pass also? 1 only a guest in possession of a pass can use all of association amenities. 2. People Operating a boat without the member needs a guest pass, 3. Only the person that possesses a guest pass can be on a boat that the designee is operating, the designee cannot operate other association amenities without a guest pass or member present. If you read through the rules where the guest Identification, unless you are with a member, has to have a guest pass. The Member Designee only allows them to use the water craft. Public Safety needs a direction on how to enforce these rules.

Scott Webber: I would say that would be my interpretation.

David Decker: So if you read the member designee paragraph, it states that they act on the members behalf for use of their water craft. And according to this interpretation if I am having a party and one of my guests is a designee and they want to take someone out to ski or for a boat ride, they can’t do that unless I am in the boat.
Joe Nicoloff: unless they have a guest pass.

David Decker: I am limited to 2 passes?

Joe Nicoloff: Correct.

Conversation Ensues

Jeannie Votruba 493: I have been out here since 79’ I was on these committees, this has been an ongoing thing, if you have a bunch of people coming to your house, as long as a member of your family resides in your home and is with your guests then can go down to the beach and that is the same as within a boat, I don’t know why you are pulling this thing apart, it is up to the membership and that family member to be with their guests.

David Decker: that is not the way most of the membership follows it or understands it. I know a lot of people whos sons are member designees and when the member is out of town their kids come and take the boat out that is the problem.

Jeannie Votruba: Well I told my kids that when they move out they are no longer members.

Jim McCann: That is why they wrote this rule, that was the original intent to the rule, what David said.
Conversation Ensues

Action: David Decker motions that we follow the original intent of the Designee Bylaw, Jim McCann Seconds.

Joe Nicoloff: So the interpretation is that the member designee can use the boat and the water like a member, and can bring guests?
Jim McCann: as long as the member is in good standing.

Conversation Ensues

Motion Carries

Against: Joe Nicoloff, Don Austin

For: David Decker, Jim McCann, Jason Hicks, Gary Kluckman

Finance Committee Update

David Decker: Thanks to Ray Garber & Staff for the review. We met last Monday and according to the review we are currently $56,000 in the hole.

Scott Webber: The Reason?
David Decker: Primary items are meeting the budget with Assessments, Dues, Closings, and Initiation Fees on the income side. As far as expense side we are behind on Culverts, Storm Water Repair, fuels, and property insurance is $9000 and employee insurance. We are saving money from not running the dredge. Recommendation to make it up is to reduce the amount of money on roads and skip this years stocking of the lake. That equates to not quite the full amount.
Conversation Ensues

Scott Webber: From the Roads perspective we normally don’t do roads till August & September, when is the next meeting to see where we are?

David Decker: The Third Monday in August, there are a couple Items that are potential past due, another that may close soon, those alone are about $11,000 so there are several things that may turn this around for the good.

Scott Webber: We need to get on contacting the neighbors of lots we have for sale to see if they would be interested in them.
Conversation Ensues

Open Floor

Rich Hertel 679: Thank the board for letting Rocky read the letter last meeting. It took a lot of thought and research for that. I have a question, a month ago the board was provided information on 2 boats that were out of our size limit on the lake. You were given all the information on it and I would like to inquire about the status on it?
Scott Webber: A motion was made last meeting to measure boats and it was shot down.

Rich Hertel: Even if you know that it exceeds the limit?
Scott Webber; If it is exceeding and public safety is out there viewing it, what is exceeding?
Rich Hertel: One is 22’3” and 22’6”.

Scott Webber: so your recommended changes, last meeting in your letter was to change the terminology to legal?
Rich Hertel: Yes to say that the legal limit is what the manufacturer says it is.

Scott Webber: We made the determination that we will not be measuring boats, we don’t have the time or the money.

Rich Hertel: With all due respect you don’t have to measure the boats, because you can get the proof that the boat exceeds the limit.

Jim McCann: The length in there, does that meet the rules that we have to measure a boat, our rules stipulate that when we measure the 22ft it goes from point A-B.

Rich Hertel: Yes, from fiberglass to Fiberglass according to our rules it exceeds.
Scott Webber: What does it say on the title?
Rich Hertel: that is the issue, I brought up a couple weeks ago, there is rounding going on in the state and we need to take this into consideration.
Jim McCann: So when I go out and buy a boat and the title says 22ft and I spent $70,000, and it gets out here and says 22’3” you won’t allow me to use it on my lake?
Rich Hertel: First off you won’t look at the title, you are gonna ask, and they will tell you. My Boat is registered as a 16’7” but its titled at 17ft. For some reason IL dosen’t put the exact size on the title. The question is, I understand your point, but like you stated if we know there is an issue and its out for compliance what are we going to do about it? We know these are out of compliance.
Jim McCann: I don’t know that for a fact.
Rich Hertel: You can go to the internet and check it, but if you are going to allow it I want it on Record.
Scott Webber: We would not just go after 2 boats we would go after every boat on the lake. I won’t know they exceed till we measure every single boat.
Rich Hertel: Let me tell you how Lake St. Louis does it, every boat that comes in that is within 12inches is measured, and its only 1 time. At first they had a run on measuring, they measure 10-15 boats a year, it’s a clear process and everyone understands from day 1, if it exceeds they are not allowed. I think a boat that comes in that is 21-22 feet, you can measure them.
Scott Webber: I think, right now we could make an emergency motion to include the term legal in the measurement of the boat rule to make this go away.

Rich Hertel: Are you saying you are going to permit boats over 22ft on the lake?
Scott Webber: I want boats that are legally 22ft by the state of Illinois, and pontoons that are 28ft in the State of Illinois.

Conversation Ensues

Don Austin Motions to adjourn, Jason Hicks Seconds

Meeting Adjourns at 10:15pm