Attendance
Board Members
Present: Scott Webber, Jim McCann, Don Austin, Gary Kluckman, David Decker
Ty Van Ryswyk.
Excused: Ray Garber
Quorum Present: Yes

Others Present
Holishor Members Present 3
Glenn Dalton and Kellie Crider from Holishor Office

Proceedings
Meeting called to order at 7:30 PM
Pledge of Allegiance Recited

Scott:  There will be an executive meeting right after this meeting.

Vacant Board Member position
Action: David Decker Motions to nominate Ty Van Ryswyk to fill the vacant position of Director on the Board until the Annual Meeting on May 15, 2010, Jim McCann Seconds
Motion Carries

Minutes of January 13, 2010
Action: David Decker motions to approve the minutes, Gary Kluckman seconds
Motion carries

Transfers of Property
Action: David Decker motions to approve, Jim McCann seconds
Motion Carries

Old Business
DCEO Grant
It has been extended to March 31, 2010. We will be able to apply for another extension if needed.

Bench Mark Locations in Holiday Shores
Four markers were put in, their locations are
1. The spillway at the dam
2. Right across the road from Cedar
3. Behind the basketball hoop at the clubhouse
4. Right before the Su Twan Lake overflow.
There was an understanding that the Morning Glory was 2 ½ inches lower than the spillway because of it settling. The bench marks have shown that the Morning Glory is actually set at 505. When the spillway was repaired it was rebuilt a little bit higher. So the Morning Glory is a lower height than the spillway.

319 Grant
We have the work order for the engineering of the 319 project; they are waiting for Scott Webbers signature on the work order to begin. They have not been paid for anything yet, this bid is to just get the drawings. There is some concern about the statement regarding the time line; it will be done by April (plus or minus). The board had requested that there be dates established with this project and that the work order is tied to the delivery dates.
Conversation Ensues
Action: Get in writing what the board wants done, such as time lines and actual cost.

Tractor Bids
Scott:  Just for the record we previously approved the expenditure for a new tractor.  Dave, can you tell us how much that is?
Dave:  The amount is $34,000.
Glenn:  You have the multiple quotes we have gotten and all the quotes were very close in price.  One is a 2005 and the other three are 2010.  Sloan Implement is the lowest bid and the closest for future parts and maintenance and it fulfills all our needs. We plan on selling the current Massey tractor that we own for $5,000.00.
Action: David Decker motions to approve the purchase of the 2010 John Deere 5075E tractor from Sloan Implement for $29,304.34, Don Austin seconds
Motion Carries

New Business
Social Committee Update
Greg Horta 1253: We just did the new elections last week, I am the new chair person and I wanted to officially come here and introduce myself to the Board. I am learning a lot of new stuff we have some new events we want to do this year and we are looking at fundraising and maybe a bingo.
Scott Webber: We found out last year that bingo is very heavily regulated so we can’t do it.  We would like for you to come out to the meetings once a month and let us know what you guys are up to, mostly just for an update.
David Decker:  We stay out of the social committees business, they run themselves. They do an excellent job and do a lot of good things for the community.
Greg Horta 1253: there was some name changing of the social committee, I am not sure where it stands. I heard that they talked to the board about it, apparently Social Committee sounds more like an adult thing but we want it to be more family friendly.
Scott Webber:  We are not aware of any change.
Greg Horta:  If we wanted to change the name would we have to have it board approved?
David Decker:  One of the issues would be the bank accounts, because the names are on the checks.
Glenn:  I believe a name change of a standing committees name would require approval by the board however I will research that to be sure. 
Conversation Ensues
Greg Horta 1253:  The new calendar of events for 2011 will be discussed at the February 3 meeting next Wednesday.  Because of the difficulties of getting volunteers, one of the things we are trying to do is work with the other committees to help with events.  One of the events that will happen on April 3 is a babysitting training class.  It is mostly for first aid and the Red Cross is doing the training.  We could have up to 10 kids at the most, ages 13 to 16, and it will be at the at the Holiday Shore Fire House.

Lake Management Committee Report
Update given by Roger Groth 1027

Open Floor

David Decker Motions to adjourn to executive session, Jim McCann Seconds
Meeting Adjourns at 8:30pm

Minutes submitted by Don Austin, Secretary, and Kellie Crider